Closing Escrow – Freedom Realty

Introduction to the Closing Process

The closing process is one of the most important steps in any real estate transaction, marking the official transfer of ownership from seller to buyer. Please note, this process involves several key parties—including the buyer, seller, lender, and closing agent—each playing a vital role in ensuring a successful transaction. As a buyer, understanding the closing process helps you move forward with confidence and avoid unnecessary delays.

The process typically begins with a title search and examination, where public records are carefully reviewed to confirm the legal owner of the property and identify any liens or issues that could affect the sale. This step is essential to protect your rights as a new homeowner and to ensure the property’s title is clear. Throughout the closing, your closing agent will coordinate with all parties to keep the transaction on track, making sure every detail is handled so you can focus on your new home.

Pre-Closing Preparations

Before closing day arrives, it’s important to be fully prepared to ensure a smooth and stress-free experience. As a buyer, you’ll want to review your sales contract carefully and confirm that all required inspections and repairs have been completed to your satisfaction. The seller should also disclose any recent changes or issues with the property, so there are no surprises at the closing table.

Work closely with your lender to finalize your mortgage and make sure your payment is ready for closing. Bring all necessary documents, and consider having a family member or your husband join you for support. Amanda, our dedicated escrow agent, will be by your side to guide you through each step, making sure everything is in order and all documents are properly signed. Please note, the closing process can be complex, but with Amanda’s expertise and the Freedom Realty team’s support, you’ll be well-prepared for a successful closing day.

Title Search and Verification

A thorough title search is a crucial step in the closing process, designed to protect your investment and ensure a smooth transfer of ownership. During this step, our team reviews public records to verify the legal owner of the property and check for any liens, encumbrances, or other issues that could affect your rights as a buyer.

We carefully examine the property’s deed and related documents to confirm that the title is clear and ready for transfer. Note that your reference to the property’s title is essential during this process, as it helps us ensure everything is in order for a seamless closing. Our goal is to provide you with peace of mind, knowing that your new home is free from unexpected title issues and that your ownership is secure.

Role of the Escrow Agent

Please note, the escrow agent is a key player in the closing process, acting as a neutral third party to ensure that all terms of the sales contract are met before the transfer of ownership takes place. Our experienced escrow agent, Amanda, will work closely with you, the lender, seller, and other parties to coordinate the exchange of payment and documents.

Amanda’s role is to hold funds and important documents in escrow until every condition of the contract has been satisfied. She will make sure all paperwork is completed accurately and on time, and that the closing process moves forward without unnecessary delays. With Amanda’s expertise and attention to detail, you can trust that your real estate transaction will be handled with care from start to finish.

Understanding Title Insurance

Title insurance is an essential part of the closing process, offering protection for both the buyer and lender against potential issues with the property’s title. Our team will help you understand why title insurance matters and how it safeguards your rights as a homeowner.

Title insurance covers you against unexpected claims, liens, or errors in public records that could affect your ownership. It’s a one-time payment that provides ongoing peace of mind, ensuring that your investment is protected long after closing day. We’ll guide you through the process of selecting the right title insurance policy, explain the terms and coverage, and answer any questions you may have. As you move forward with your real estate transaction, know that Freedom Realty is committed to making sure you’re fully informed and protected every step of the way.

Step 1 — Final Numbers & Your Closing Disclosure

Escrow issues your Closing Disclosure (CD) with net proceeds. We verify payoffs, property taxes/HOA dues, credits, and rent-back terms so your figures are correct.

Confirm forwarding address and how you’ll receive funds (wire or check). Closing costs and mortgage interest rates can vary within a certain range, so it’s important to review your Closing Disclosure to understand where your figures fall.
Review prorations for taxes, HOA, utilities, and any tenant deposits.
Call escrow to confirm wiring instructions—always verify verbally.

Step 2 — Signing Your Seller Documents

Sign at the title office or with a mobile notary. Bring valid ID and any entity/trust documents. We coordinate timing with the buyer’s lender to keep funding on track.

It is the escrow officer’s job to oversee the signing process and ensure all documents are completed accurately.

Step 3 — Fund & Record with the County

After the lender releases funds, escrow records the deed with Curry County. Please note that recording procedures can vary by state, and the process described here is specific to Oregon. Recording = closed. We’ll confirm the timestamp and coordinate key exchange.

Expect recording on a business day; late-day fundings may record next day.
Proceeds typically release after confirmation of recording.
We’ll notify utility providers if part of your agreement.

Step 4 — Possession, Rent-Back & Keys

Possession is set by contract—on recording, at a specific time, or via a post-closing rent-back. We’ll document condition and exchange keys, remotes, and codes. The final walk-through or key exchange is the last chance for the buyer to identify any issues or concerns before taking possession.

Provide all keys, fobs, mailbox keys, garage remotes, and gate/HOA info.
Reset smart-home devices and clear accounts for privacy.
If rent-back: confirm deposits, insurance, and utility responsibilities.

Step 5 — Seller Move-Out Checklist

A clean, complete handoff protects everyone and supports a smooth buyer move-in on the Southern Oregon Coast.

Deep clean; remove all personal items and debris (including attics/garages).
Leave manuals, warranties, service records (), and spare paint/stain.
Capture meter readings and schedule final utility bills/forwarding. Be sure to contact your utility providers to transfer or discontinue services as part of the move-out process.

Step 6 — After Closing & What to Save

We’ll send a digital file with signed documents for your records and tax prep. Need help with your next purchase or 1031 exchange? We have resources and referrals.

Be sure to keep all closing documents and records in case you need to respond to a formal request for documents, such as a Request to Produce, for tax or legal matters.

Typical Close-of-Escrow Timeline (Curry County)

Day -3 to -1: Final loan clearance, schedule seller signing.
Closing Day: Fund, record with county, confirm possession details.
Post-Closing: Proceeds released, keys exchanged, utilities finalized.

Main Content

Close of Escrow